Table of Contents
- Reflect System Prompts
- List Key Takeaways
- List action items
- Act as your copy editor
- Format voice notes into structured paragraphs
- Simplify and condense your writing
- Custom Prompts
- Act as your Executive Assistant for meetings
- Fill in missing information
- Automatically add backlinks
- Top Priorities from a voice note
- Translate text into any language
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Artificial Intelligence has proved to be particularly useful for note-taking.
It can organize our notes, improve our writing and research topics on our behalf. It structures our voice notes and can even challenge our intellectual assumptions.
We’re collecting the best AI prompts for note-taking. Use them to boost your productivity and improve your thinking.
Reflect System Prompts
These prompts are already set up and ready to go in Reflect. You can clone and edit them as you please.
You can also use these prompts with other AI tools, like ChatGPT.
List Key Takeaways
This prompt will take any notes you have and list the key takeaways. It’s great for organizing your meeting or voice notes and summarizing complex readings.
AI Prompt to list key takeaways:
My notes are below in triple quotes:
""" {{selectedText}} """
Write a markdown list (using dashes) of key takeaways from my notes. Write at least 3 items, but write more if the text requires it. Be very detailed and don't leave any information out. Do not wrap responses in quotes.
List action items
Similar to key takeaways, this prompt will find the actionable steps from any selected text and list them out for you.
AI Prompt to list action items:
My note is below in triple quotes:
"""
{{selectedText}}
"""
Write a todo list of action items from my notes using the following format
<first action item>
<second action item>
<third action item>
<fourth action item>
Do not return anything other than the todo list. Do not wrap responses in quotes.
Act as your copy editor
Write whatever you’d like, however you’d like. This prompt will ensure your text is void of any spelling, grammar or punctuation mistakes. It will also improve general readability and flow.
AI Copy Editor Prompt:
Act as a copy editor. Go through the text in triple quotes below. Edit it for spelling mistakes, grammar issues, punctuation, and generally for readability and flow. Format the text into appropriately sized paragraphs. Make your best effort.
""" {{selectedText}} """
Return only the edited text. Do not wrap your response in quotes. Do not offer anything else other than the edited text in the response. Do not translate the text. If in doubt, or you can't make edits, just return the original text.
Format voice notes into structured paragraphs
When you transcribe a voice note, it typically comes back as a large block of text that isn’t very readable. This prompt will format the text into nice clean paragraphs.
AI prompt to structure voice notes:
Act as a copy editor. Go through the text in triple quotes below. Edit it for spelling mistakes, grammar issues, punctuation, and generally for readability and flow. Format the text into appropriately sized paragraphs. Make your best effort.
""" {{selectedText}} """
Return only the edited text. Do not wrap your response in quotes. Do not offer anything else other than the edited text in the response. Do not translate the text. If in doubt, or you can't make edits, just return the original text.
Simplify and condense your writing
It’s surprisingly hard to write things in a simple and concise way. This prompt will turn your unorganized rambles into writing that anyone can easily understand.
AI prompt to condense your writing:
The following text in triple quotes below has already been written:
""""
{{selectedText}}
"""
Simplify and condense the writing. Do not return anything other than the simplified writing. Do not wrap responses in quotes.
Custom Prompts
These are custom prompts that you’ll need to set up yourself. If you are using Reflect, you can clone any prompt, edit and save it. There’s a video of how to do this here.
Like the system prompts, you can also use these with other tools like ChatGPT.
Act as your Executive Assistant for meetings
Whenever you have a meeting, either record it or take a few bullet notes. Afterwards, record a quick voice note about what happened on the call.
This prompt will take those notes and organize it as an executive assistant for you. After each meeting, you’ll have a beautiful clean note with the key takeaways, your action items, the other people’s action items and next steps after the call.
AI Executive Assistant Prompt:
"""
{input}
"""
You are an executive assistant. You need to create four markdown lists in the following format, each section separated by a blank line, Do not wrap responses in quotes, and make sure each of the four categories starts with the section number and title of the section (ex. "1. Key meeting takeaways"):
- Key Meeting Takeaways Write a markdown list (using dashes) of key takeaways from my notes. Write at least 3 items. Indent this section one level.
- My Action Items Write a todo list of for all action items I'm responsible for from my notes. Be as specific and explicit as possible. Use the following format:
<first action item>
<second action item>
<third action item>
<fourth action item>
Indent this section one level.
- Others’ Action Items Write a markdown list (using dashes) of other people's action items from my notes. Indent this section one level.
- Next Steps Write a markdown list (using dashes) of the next steps from my notes. Do not include any items already noted in the previous sections. Indent this section one level.
Fill in missing information
We all have information gaps. This AI prompt will both find and fill in these gaps for you in your notes.
AI prompt to fill in missing information:
Go through the text in triple quotes below. Find any missing information and fill it in. Make sure the information you fill in is factually accurate. Format the text into appropriately sized paragraphs. Make your best effort.
""" {{selectedText}} """
Return only the edited text. Do not wrap your response in quotes. Do not offer anything else other than the edited text in the response. Do not translate the text. If in doubt, or you can't make edits, just return the original text.
Automatically add backlinks
This custom prompt is extremely valuable for networked note-taking. It’s best used within an application that allows for bi-directional backlinking (like Reflect).
AI prompt to automatically add backlinks to notes:
Keep the original text in triple quotes below but at the beginning of each proper noun, family member, mode of transport, company or workplace name or type, or hobby put two square brackets. So if the person has a name of Jerry, convert it to [[Jerry.
""" {{selectedText}} """
Top Priorities from a voice note
This custom prompt will first require you to take a voice note, listing everything you need to do for the day with how important it is. The prompt will then list those priorities for you, in order, as a checklist.
AI prompt to list your top priorities:
Below in triple quotes is a voice transcription:
""" {{selectedText}} """
Write a markdown list (using open brackets like this [ ]) of key priorities for each project. Write all the to do list items that were named, in order that they were listed. Do not wrap responses in quotes. The formatting should look like this: Project Name 1
Priority Task name 1
Priority Task name 2
Priority Task name 3
Project Name 2
Priority Task name 1
Priority Task name 2
Priority Task name 3
Translate text into any language
Traditional language translators have been moderate at best in their outputs. AI is excellent at translating! Use this prompt and replace the language with whatever you need to translate your writing into.
AI prompt to translate your writing:
Translate the text in triple below to the NAME OF LANGUAGE language. Make the translated text about the same length as the original. Keep the same structure, points and order of the original text, but write it in NAME OF LANGUAGE instead of English. Do not include anything else besides the article text.
""" {selectedText} """
Do not return anything other than the translated writing. Do not wrap responses in quotes.
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